How to save a Gmail email to Notion

First: Notion Mail is gone

Notion’s own email app, Notion Mail, closed on 22 September 2026. Your email itself stays in Gmail, but if you used Notion Mail to get emails into Notion, nothing new arrives that way any more. The options below don’t depend on it. If that is what brought you here, see replacing Notion Mail for saving email to Notion.

1. Copy and paste

1. Open the email in Gmail and select the body text.
2. Copy it, open a Notion page or a new database entry, and paste.
3. Type the sender, date and subject into the page or its columns yourself.
4. Download any attachments from Gmail and drag them into the page.

Keeps: the text, and usually links, lists and bold, which Notion turns into blocks. Loses: layouts built from tables, the sender and date unless you type them, and attachments unless you upload them one by one. On Notion’s Free plan each uploaded file can be at most 5 MB.

Fine for the odd email. Slow if you do it every day.

2. Print to PDF and upload the PDF

1. Open the email. At the top right of the message click More, then Print. To get the whole conversation, click Print all instead.
2. In the browser’s print dialog, choose Save as PDF.
3. Drag the PDF into a Notion page.

Keeps: exactly how the email looked, which matters for receipts, contracts and anything you may need as a record. Loses: the text is inside the PDF, not Notion blocks you can edit, and attachments aren’t in it. Notion’s 5 MB file limit on the Free plan applies. Gmail won’t print an email sent in confidential mode.

3. The Notion Web Clipper

1. Install Notion’s Web Clipper extension (Chrome or Safari) and sign in.
2. Open the email in Gmail, click the clipper and choose a page or database.

Notion describes the clipper as a way to save web pages, and says formatting varies by site and some content may be missing. Its help page doesn’t cover pages behind a sign-in like Gmail, so try it on one email before you rely on it. When you clip into a database it adds a URL column; a Gmail link only opens for you, signed in to that account. Attachments aren’t mentioned, so plan to upload those yourself.

4. A Gmail add-on

Add-ons sit in Gmail’s side panel and create the Notion page for you, with the sender and date in database columns. Some also give you an email address to forward messages to, which a Gmail filter can do automatically. The two best known are paid after a free allowance:

• Quicktion: 25 free saves a month with a “Saved with Quicktion” line on each page, Pro $12 a month. Also saves to Sheets, Airtable and more. Compared with Clipmail.
• Gmail to Notion: listed as free; reviewers report one free save, then $16 a month. Forwarding address per database. Compared with Clipmail.

With Clipmail

Clipmail is the add-on we make.

1. Open an email in Gmail and open Clipmail in the side panel.
2. The first time, connect Notion and choose which databases Clipmail may add pages to.
3. Pick a database and press Save.

What you get in Notion:

• A page titled with the subject, with the body underneath: headings, lists, links, bold, quotes and images.
• Attachments uploaded into the page, up to your Notion plan’s file limit, and at most 20 MB each. Larger ones are listed as skipped.
• Columns named From, To, Date or Link (or Sender, Received, URL and a few other names) filled in, if your database has them.
• Tracking pixels and the hidden preview text at the top of newsletters left out.

Clipmail saves one email at a time, the one you have open. It has no forwarding address and doesn’t save mail automatically. 30 saves a month are free, with nothing added to your pages; Pro is $5 a month or $39 a year. More about Clipmail.

Which to use

• A few emails a month, text is enough: copy and paste.
• You need a faithful record of how it looked: print to PDF.
• You save emails often and want them as real Notion pages with their files: an add-on.
• You want email saved without opening it: an add-on with a forwarding address.